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Planning successful and high-impact meetings and conferences is a multi-faceted process. It’s not enough to just control costs and risks—a return on investment must be established. Aspen of DC’s meeting planning professionals believe that the difference between good and great events is tight execution of marketing, automation of administrative tasks, and excellent management of timelines and milestones. Our strategic meeting management process ensures that your meeting or conference is effectively designed and planned to exceed targeted business objectives.
See how Aspen of DC can help you achieve your meeting and conference objective. Contact a member of our Business Development team today!
Services: Comprehensive Logistics and Project Management | Venue Research and Management | Financial Management | Graphic Design and Publications Management | Program Planning | Registration | Speaker Coordination | Supplier Management | Travel and Accommodations
Case Study Snapshot:
Aspen of DC provides streamlined logistics and registration for 2-day business summit
Challenge
- Develop materials and a standard process for registration, provide advance planning and onsite management for a 2-day business summit
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Solution
- Develop custom meeting management plan for online and onsite registration and logistics based on review of summit history and new event objectives
- Implement online and onsite registration system that allows secure credit card payments, automatic confirmations and easy access to registrant and attendee lists
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Results
- Streamlined flow and submission of logistical details between summit venue and multi-member planning committee
- Decreased processing time for onsite registrations and attendee check-in
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For information on how Aspen of DC can help you meet your meeting and conference objectives contact:
Comprehensive Logistics and Project Management - Total management of a meeting, conference or special event from concept to completion
Venue Research and Management - Research, contract and logistical management of locations and venues
Financial Management - Research and creation of budget, management of expenditures, and development of plans for event sponsorship
Graphic Design and Publications Management - Development of copy, layout, graphical concepts and production timeline for event collaterals and promotional items; research and negotiation with graphic design and printing vendors
Program Planning - Design of keynote and breakout sessions, special event agendas, and continuing education
Registration - Creation of a registration plan and management of advance, online, and onsite registration for speakers, attendees, VIPs, sponsors, speakers and exhibitors
Speaker Coordination - Creation of target speaker lists, outreach to speakers, speaker needs management, and onsite registration
Supplier Management - Research, negotiation and management of event suppliers
Travel and Accommodations - Logistical arrangements for local and long distance travel and hotel room blocks
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